Excel export graph pdf example download

These first 2 lines are the whole body of that previous macro. In this particular case, they have the same purpose as that which I explain above. As I explain above, the previous sample macro simply used the name of the active Excel workbook to name the PDF file that was created after executing the ExportAsFixedFormat method.

By using the Filename parameter, you can choose a different filename. In this particular case, the filename that I'm using is quite simple and only includes the actual filename. Therefore, the PDF file is saved in the default file location. However, as I explain above, you can use this same parameter for purposes of determining the full path of the converted PDF file. IncludeDocProperties can be set to either of the following 2 values :.

The purpose of the IgnorePrintAreas parameter of the ExportAsFixedFormat method is to d etermine whether any print areas that are set when publishing should be ignored or not. Had I omitted any of these parameters, the effect would have been as follows:. You can also set OpenAfterPublish to False.

In this case, the published PDF file isn't displayed. However, notice some of the effects of the additional parameters that I included in this second macro:. Overall, the explanations and examples in the sections above show most of what you need to know about the ExportAsFixedFormat VBA method.

You may notice, however, that there are a few things that you can't fix with the ExportAsFixedFormat method alone. This includes, among others, one that I mention above:. The page layout isn't properly adjusted. Therefore, the resulting PDF file only shows the first 4 columns of the table within the original Excel source file.

The last column which corresponds to Favorite Food Ingredient in the example above is missing. There are many ways in which you can use other VBA constructs to create more complex and sophisticated macros to save Excel files as PDF. I show you some of the constructs you can use in the following sections, along with some further examples. Within Excel, whenever you need to manually adjust the page setup before printing an Excel file or saving it as PDF, you go to the Page Setup dialog box.

Whenever you're working with Visual Basic for Applications, you can use the Page Setup object for purposes of modifying any page setup attributes.

The reason for this is that, as explained at the Microsoft Dev Center in the webpage I link to above , the Page Setup object :. As a consequence of this, the list of properties that are members of the Page Setup object is quite extensive. Let's take a look at it:. By my count, the PageSetup object has the 48 properties that I introduce in the table below.

The purpose of this table is simply to introduce these properties and their main purpose. However, I explain some of the properties you may want to explore when working with the ExportAsFixedFormat method below. This third example builds on those 2 examples in particular example 2 above to show how you can improve the results you obtain when carrying out an Excel to PDF conversion using VBA.

Therefore, in this particular section, I only explain line-by-line the first section of the macro. In other words, the With… End With block. The With statement allows you to execute a series of statements on a particular object ActiveSheet. PageSetup in this case without having to repeat the object qualification every single time. In other words, all of the statements within the With… End With block rows 2 to 8 below make reference to the object that appears on the opening statement ActiveSheet.

The object that appears on the opening statement is the page setup description of the active sheet. The object is obtained by using the Worksheet. PageSetup property. In this particular situation, the Worksheet object is the active sheet ActiveSheet. The PageSetup. CenterHeader property allows you to set what appears in the center section of the page header. You specify the text that you want to appear in this section as a string. You can generally apply the syntax and explanation I provide here for the CenterHeader property to the following roughly equivalent properties:.

You can use the PageSetup. Orientation property for purposes of setting the xlPageOrientation value that specifies the page orientation.

The Orientation property can take the following 2 values :. You generally specify the relevant range using A1-style references and as a string. Under the A1-style cell referencing style, you use letters for column headings and numbers for rows. This range is from cells B5 to F PrintTitleRows property allows you to specify that a particular row or set of rows should be repeated at the top of each page.

Generally, you specify the rows to be repeated as a string using A1-style references. In this particular example, I don't explicitly type A1-style references in the code. Rows 5. You can generally use the same principles and syntax that I explain here in connection with the roughly equivalent PageSetup. PrintTitleColumns property. By using the PageSetup. Zoom property, you can determine how Excel scales the relevant Excel worksheet for printing or, in this case, conversion to PDF.

As a general rule, you specify the zoom as a Variant value between 10 and percent. Whenever PageSetup. Zoom is set to False, the properties that determine how Excel scales the Excel worksheet are PageSetup. At the same time, if the PageSetup. FitToPagesTall property for purposes of setting the number of pages tall to which the relevant Excel worksheet is scaled to when printing or, in the case of the example in this tutorial, converted to PDF.

This is done in…. The syntax and purpose of the PageSetup. In other words, you use the FitToPagesWide property to specify the number of pages wide the relevant Excel worksheet is scaled to when printing or converting to PDF as in this example. As anticipated above, this End With statement simply ends the With… End With block that we've just analyzed. As I show in this example, you can make several changes or adjustments that influence the resulting PDF file by using the PageSetup object.

You can use this parameter to set the filename of the resulting PDF file. Visual Basic for Applications allows you to do either of the following :. The use of the Filename that I make in these first 3 examples may work for you in certain circumstances. After all, the material structure of those macros is enough to help you save Excel worksheets, workbooks, ranges or charts as PDF files. However, in several situations, you'll want to use the Filename parameter in a slightly different way for purposes of creating more sophisticated macros that save Excel files as PDF.

Let's take a look at some different ways you can use the Filename parameter:. If you're creating a macro to save Excel files as PDF, and those PDF files must always be saved in the same folder, you can simply hard-code the relevant file path and name using the Filename parameter of ExportAsFixedFormat. Notice, however, how I've specified the full path of the file using the Filename argument.

The consequence of this change is that the resulting PDF file is no longer saved in the default folder. Instead, the PDF is saved in the folder that you specify with the Filename argument. In the example above, the file is saved to a OneDrive folder called Power Spreadsheets. You don't necessarily need to hard-code all of the details in the Filename parameter.

You can, for example, concatenate different items for purposes of building a more flexible filename structure. In other words, if you use this Filename structure, the new PDF file is saved in the same folder as the source Excel workbook. The reason for this is that the Workbook.

Even if you have never written a single macro before, you can create your first one right now in 4 easy steps. Before you take on the macro, create a folder where you want to export the chart. In our case, it is My Charts folder on disk D. Well, all preparations are done, let's take on the macro. And that's all, you did it!

Oh wait You should select the Excel chart that you want to export because as you remember, our macro copies only the active chart. Click anywhere on the chart's border and if you see a light gray border surrounding it, then you did it correctly and your entire graph is selected:. Switch to the Developer tab again and click on the Macros icon. This will open a list of macros in your workbook.

Now open your destination folder and check if the. In a similar way you can save a picture in other formats. In your macro, you will just need to replace.

But since Microsoft did not bother to create such features for us, we'll figure something out on our own : In this article I will show you 4 ways of saving an Excel chart as an image, so that you can insert it in other Office applications like Word and PowerPoint, or use to create some nice infographics: Copy a chart to a graphics program and save as an image Export an Excel chart to Word and PowerPoint Save all charts in an Excel workbook as images Save a chart as a picture using a VBA macro Copy a chart to a graphics program and save as picture A friend of mine told me once how she usually copies her Excel charts to Paint.

There is a quicker and smarter way :- As an example, I created a nice 3-D Pie graph in my Excel that visually represents the demographics of our web site's visitors and now I want to export this Excel chart as image. What we do is as follows: Right-click somewhere on the chart border and click Copy. Do not place the cursor within the chart; this may select individual elements rather than the whole graph and you won't see the Copy command.

Click the " Save as " button and choose from available formats. For more options, click the " Other formats " button at the end of the list. Export an Excel chart to Word and PowerPoint If you need to export an Excel chart to some other Office application such as Word, PowerPoint or even Outlook, the best way is to paste it directly from the clipboard: Copy your chart as described in step 1 above.

Save a chart to Word and PowerPoint as image In Office , and applications, you can also copy an Excel chart as an image. Copy the chart from your Excel workbook, switch to your Word document, place the cursor where you want to inset the graph, and then click on a tiny black arrow at the bottom of the Paste button residing on the Home tab: You will see the " Paste Special Right click blank area of one chart that you will save as a separate PDF file, and select the Move Chart from the right-clicking menu.

See screenshot:. Note : By default the new chart sheet is named as Chart 1, Chart 2, …. But you can type a custom chart sheet name into box right to New sheet option.

See screenshot above:. Note : This method will move the specified chart from original sheet into a new created chart sheet.

Full Feature Free Trial day! Sometimes, you may need to export and save multiple charts from a workbook. This method will show you the way to save multiple charts into one PDF file in Excel. Right click blank area of a chart, and select the Move Chart from the right-clicking menu. Select these new created chart sheets simultaneously in the Sheet Tab bar. So far, these charts have been exported and saved into one PDF file, and each chart stays in a separate page.

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